Use this step-by-step guide to deactivate a Billing ID.

Step 1: Process a Billing ID Document		Person Responsible: Any DaFIS user
	What to do	How to do it
A.	Things to Remember	It is best to wait 3-4 weeks after using a billing ID before de-activating it. This will give the service unit(s) plenty of time to complete their transaction(s). A billing ID should be deactivated before the associated account is set to expire.
B.	Start the Billing ID Document	Select the Billing ID document from the GL/COA maintenance document group. Enter tracking information in the Tracking Num field (optional, but this text appears on Decision Support reports and can be used in the document search screen). Enter a Description in the header area (this text will appear on Decision Support reports and can be used in a document search).
C.	Enter the Billing ID Code	Enter your existing 4-character Billing ID, and Tab out of the field. You should receive the following message: ID number XXXX already exists. There may be outstanding charges coming through, do you want to continue with the modifications you made? Do not proceed unless you are sure this billing ID belongs to your account. Click Yes to proceed with the document.
D.	Finish the Document	Click on the COPY button located in the middle of the document. Enter today's date in the effective date field. Enter an expiration date. Use today's date if you want the billing ID to expire immediately. Click OK to complete and approve the document.