How Do I . . . Process Loans and Leases/Rentals

Step 2b: Document Rentals/Leases INTRO 1 2a 2b 3 4 NEXT

What to do How to do it

Rentals/Leases 31 Days or Less and Under $4999, excluding Rentals of Furniture and Cars

A. Process a Departmental Purchase Order document. All rentals/leases, other than furniture, for 31 days or less and at or under the departmental low value delegation of $4999 may be processed on a Departmental Purchase Order (DPO). The commonly-used rental commodity codes can be found here. These types of rentals can also be processed on the Purchasing Card.

Note: Do not sign any vendor agreements. Forward them to the Purchasing department for review and complete a No Cost Agreement type of Requisition (PR) in DaFIS.

More information can be found in the UCD Policy and Procedure Manual in Section 350-21.

Rentals/Leases More than 31 Days or Over $4999, excluding Rentals of Furniture and Cars

A. Submit a Requisition document. Rentals/leases over 31 days or greater than the departmental low value delegation of $4999 must be processed on a Requisition (PR). The commonly-used rental commodity codes can be found here. The PR should include a note indicating reasons why a rental or lease is being requested and not a purchase. This note should include any cost considerations. The PR must be approved by the department head and the vice-chancellor or dean.

Note: Do not sign any vendor agreements. Forward them to the Purchasing department for review and complete a No Cost Agreement type of Requisition (PR) in DaFIS.

More information can be found in the UCD Policy and Procedure Manual in Section 350-30.

Rentals/Leases of Furniture

A. Contact the Furniture Program, Special Services or Submit a Requisition document.

The campus Furniture Program maintains an inventory of office chairs that can be rented on a monthly basis.
The campus Special Services unit rents chairs and table for banquets and other special events.
If the Furniture Program and Special Services do not meet your furniture rental needs, a
Requisition (PR) should be processed in DaFIS, using commodity code 08170. The PR should include a note indicating reasons why a rental or lease is being requested and not a purchase. This note should include any cost considerations. The PR must be approved by the department head and the vice-chancellor or dean.
Note: Do not sign any vendor agreements. Forward them to the Purchasing department for review and complete a No Cost Agreement type of Requisition (PR) in DaFIS.

More information on the Furniture Program and furniture rentals can be found in the UCD Policy and Procedure Manual in Section 350-27.

Rentals/Leases of Cars

A. Use one of the University Car Rental Agreements The university maintains agreements with several car rental agencies. These agreements should be used whenever possible, as they include the necessary insurance coverage in the cost of the rental. Visit the Car Rental Agreements page for more information and instructions.

Also, see the UCD Policy and Procedure Manual 300-17, section III.

Step 2b: Document Rentals/Leases INTRO 1 2a 2b 3 4 NEXT
	What to do	How to do it
Rentals/Leases 31 Days or Less and Under $4999, excluding Rentals of Furniture and Cars
A.	Process a Departmental Purchase Order document.	All rentals/leases, other than furniture, for 31 days or less and at or under the departmental low value delegation of $4999 may be processed on a Departmental Purchase Order (DPO). The commonly-used rental commodity codes can be found here. These types of rentals can also be processed on the Purchasing Card. Note: Do not sign any vendor agreements. Forward them to the Purchasing department for review and complete a No Cost Agreement type of Requisition (PR) in DaFIS. More information can be found in the UCD Policy and Procedure Manual in Section 350-21.
Rentals/Leases More than 31 Days or Over $4999, excluding Rentals of Furniture and Cars
A.	Submit a Requisition document.	Rentals/leases over 31 days or greater than the departmental low value delegation of $4999 must be processed on a Requisition (PR). The commonly-used rental commodity codes can be found here. The PR should include a note indicating reasons why a rental or lease is being requested and not a purchase. This note should include any cost considerations. The PR must be approved by the department head and the vice-chancellor or dean. Note: Do not sign any vendor agreements. Forward them to the Purchasing department for review and complete a No Cost Agreement type of Requisition (PR) in DaFIS. More information can be found in the UCD Policy and Procedure Manual in Section 350-30.
Rentals/Leases of Furniture
A.	Contact the Furniture Program, Special Services or Submit a Requisition document.	The campus Furniture Program maintains an inventory of office chairs that can be rented on a monthly basis. The campus Special Services unit rents chairs and table for banquets and other special events. If the Furniture Program and Special Services do not meet your furniture rental needs, a Requisition (PR) should be processed in DaFIS, using commodity code 08170. The PR should include a note indicating reasons why a rental or lease is being requested and not a purchase. This note should include any cost considerations. The PR must be approved by the department head and the vice-chancellor or dean. Note: Do not sign any vendor agreements. Forward them to the Purchasing department for review and complete a No Cost Agreement type of Requisition (PR) in DaFIS. More information on the Furniture Program and furniture rentals can be found in the UCD Policy and Procedure Manual in Section 350-27.
Rentals/Leases of Cars
A.	Use one of the University Car Rental Agreements	The university maintains agreements with several car rental agencies. These agreements should be used whenever possible, as they include the necessary insurance coverage in the cost of the rental. Visit the Car Rental Agreements page for more information and instructions. Also, see the UCD Policy and Procedure Manual 300-17, section III.

Next - Notify Accounts Payable

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