| Term | Definition |
| Account | The entity designated as the source of funds, or recipient of income, for a transaction. Account is a 7-digit field assigned by the organization to which it belongs. |
| Account Manager | An FIS user assigned to manage the activity in an account. The account manager is responsible for reviewing and approving financial transactions charged or credited to their account. |
| Account Number | A 7-digit number used in the Financial Information System to identify each revenue (income), expenditure (expense) or balance sheet account authorized in the accounting records. Account numbers are assigned by, and unique to, the organization to which they belong. The characters used have no significance to the FIS system. |
| Account Reviewer | Someone assigned to review transactions on an account and certify the validity of all charges and credits. |
| Account Type Code | A code in the FIS that designates the type/purpose of an account (Expense, Income, Unallocated, Balance Sheet). |
| Accounting | A system for collecting, summarizing, analyzing and reporting, in monetary terms, information about an organization primarily for management purposes. Some requirements are established by law or directives of state and federal agencies. |
| Accounts Payable (AP) | A system which integrates department and vendor information with purchasing, general ledger, capital asset management and departmental systems. |
| Accounts Receivable (AR) | The system which provides all departments a non-student revenue receivable system which formats bills or invoices, and processes payments while performing all of the accounting work. It also provides reports stating the current status for a department's receivables. |
| Accruals | The fiscal recording of items pertaining to a current period which would not have appeared on the General Ledger until a future period in the normal course of payment or receipt of the items. |
| Ad Hoc |
- For a specific purpose, case, or situation, as in a report generated on a one-time basis.
- A form of document routing for special approval, or for information only (FYI).
|
| Add-on | Items which are not complete in themselves, and are attached to a capitalized or expensed equipment item. Add-ons are usually assigned a component asset number (2001xxxxxxxC) decal. Add-on parts must have a value of $1500 or more, and increase the value or useful life of a UC-owned equipment item. Also known as components. |
| Advance End Date | Indicates the date at which an advance should be covered by another voucher/document. |
| Agreement | A contract duly executed and legally binding as affected by applicable rules of law. The university engages in commodity agreements and price schedule agreements. |
| Annual Report Code (ARC) | The ARC is a 6-digit code assigned to every DaFIS account. It determines the account's function, school or college, and department. An example is 620100 - Public Service Graduate School of Management. |
| Appropriation |
- An amount allocated for expenditure.
- A sum budgeted for a department, unit or activity to identify a
limit on the amount that can be expended under a particular account fund/sub budget.
|
| Asset | The term used for equipment/property owned by the university. |
| Asset Number | The number assigned to an equipment or theft sensitive asset. For assets acquired through calendar year 1999, the first pair of digits indicates the calendar year of acquisition. For assets acquired in year 2000 forward, the first four digits indicate the calendar year of acquisition. Following the digits designating the year, the next pair of digits indicates the campus which originally acquired the item. The last five digits are sequentially assigned by the original acquiring campus beginning with 00001, in each calendar year. For example, 973000001 represents the first item inventoried at UC Davis in January of 1997; a component for this asset would be represented as 973000001C. |
| Asset Representative | The asset representative is the DaFIS user assigned to and responsible for the physical inventory of the assets for a custodial code. |
| Attributes | Characteristics of an account or object that include, among other things, the purpose and description. |
