UCD Accounting Glossary

A B C D E F G H I J K L M N O P Q R S T U V W X Y Z

Term	Definition
Object Code	A 4-digit "code" (defined by the UC Office of the President as well as by the UCD General Accounting department) used to identify the nature, purpose or object of each financial transaction. They are used at all campuses for consistent reporting purposes. Object Codes roll up into Object Consolidation Codes. Example: The Object Code for Regular Staff Salaries (REGS) rolls up into Object Consolidation Code SUBS.
Object Consolidation	A collection of objects that all have the same functional nature (e. g. , consolidation SUB5 contains all of the objects used for travel-related transactions). Every Object Code belongs to an Object Consolidation. Object Consolidations are the highest level summary for transactions. See list.
Object Grouping System	A tool within Decision Support that allows you to group financial information in a way that is most meaningful to your organization. Whereas most reports are restricted to summarizing data by the centrally established Object Consolidation, reports that support Object Grouping can be customized to group and total data at whatever level you choose.
Object Type	A code used by Accounting for reporting purposes which classifies the type of object being used. Some examples of object types include Accrued Expense, Fund Balance, and Recharge. The object type also drives special condition routing on DaFIS documents.
Order Type	A specific two character code used by the Purchasing department to identify a type of order (i.e., purchase delegation). Order types include: M3-orders placed against a Planned Purchasing Program Agreement D3-orders placed against a blanket agreement OV-orders placed using the open-vendor purchase delegation U3-purchases of published/copyrighted materials RO-repair orders
Organization	A unit (such as a department or activity), within the University system, defined in DaFIS for reporting purposes. A collection of accounts, units, or organizations; all organizations report to other organizations, with the highest level organizations reporting to themselves. This structure creates the hierarchy used for routing and approvals.
Organizational Hierarchies	The structures that define organizational reporting relationships in DaFIS. Eventually, all organizations report to the highest level organization, the Dean or Vice Chancellor Office.
Overdraft	A circumstance where expenditures and/or encumbrance exceed the amount of funds appropriated in a particular account/fund/sub-budget.
Overhead	Indirect Costs

Term

Definition

Object Code

A 4-digit "code" (defined by the UC Office of the President as well as by the UCD General Accounting department) used to identify the nature, purpose or object of each financial transaction. They are used at all campuses for consistent reporting purposes. Object Codes roll up into Object Consolidation Codes. Example: The Object Code for Regular Staff Salaries (REGS) rolls up into Object Consolidation Code SUBS.

Object Consolidation

A collection of objects that all have the same functional nature (e. g. , consolidation SUB5 contains all of the objects used for travel-related transactions). Every Object Code belongs to an Object Consolidation. Object Consolidations are the highest level summary for transactions. See list.

Object Grouping System

A tool within Decision Support that allows you to group financial information in a way that is most meaningful to your organization. Whereas most reports are restricted to summarizing data by the centrally established Object Consolidation, reports that support Object Grouping can be customized to group and total data at whatever level you choose.

Object Type

A code used by Accounting for reporting purposes which classifies the type of object being used. Some examples of object types include Accrued Expense, Fund Balance, and Recharge. The object type also drives special condition routing on DaFIS documents.

Order Type

A specific two character code used by the Purchasing department to identify a type of order (i.e., purchase delegation). Order types include:

M3-orders placed against a Planned Purchasing Program Agreement

D3-orders placed against a blanket agreement

OV-orders placed using the open-vendor purchase delegation

U3-purchases of published/copyrighted materials

RO-repair orders

Organization

A unit (such as a department or activity), within the University system, defined in DaFIS for reporting purposes. A collection of accounts, units, or organizations; all organizations report to other organizations, with the highest level organizations reporting to themselves. This structure creates the hierarchy used for routing and approvals.

Organizational Hierarchies

The structures that define organizational reporting relationships in DaFIS. Eventually, all organizations report to the highest level organization, the Dean or Vice Chancellor Office.

Overdraft

A circumstance where expenditures and/or encumbrance exceed the amount of funds appropriated in a particular account/fund/sub-budget.

Overhead

Indirect Costs

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