UCD Accounting Glossary

A B C D E F G H I J K L M N O P Q R S T U V W X Y Z

Term	Definition
Planned Purchasing Program	Fixed price contracts established for use by the University system. Some of these agreements are delegated for use by departments, and are known as M3 agreements. Orders are issued against these agreements using a DPO document.
Plant Funds	Funds to be used for the construction, alteration or purchase of physical property of the University e.g., land, buildings, general improvements, equipment and library collections.
Pre-encumbrance	Unofficial encumbrances created in DaFIS, using the Departmental Encumbrance (DE) document, or by the Payroll system.
Principal Investigator	The Principal Investigator (PI) is the individual designated as head of a research project. To be eligible as a PI, the individual must be an academic appointee. More information about eligibility (section 1-500) and responsibilities (section 10-330) can be found in the UCOP Contract and Grant Manual.
Project	An optional element of the Full Accounting Unit (FAU), consisting of 1 to 10 characters. It is used to tie together transactions across charts, organizations, and accounts. It's intended to be used for short-term tasks (e.g., recruitment, fabricating an equipment item, a conference, etc.)
Purchase Order/Business Agreement (PO)	The document used by Contracting Services to formalize a purchase/business agreement transaction with a vendor.

Term

Definition

Planned Purchasing Program

Fixed price contracts established for use by the University system. Some of these agreements are delegated for use by departments, and are known as M3 agreements. Orders are issued against these agreements using a DPO document.

Plant Funds

Funds to be used for the construction, alteration or purchase of physical property of the University e.g., land, buildings, general improvements, equipment and library collections.

Pre-encumbrance

Unofficial encumbrances created in DaFIS, using the Departmental Encumbrance (DE) document, or by the Payroll system.

Principal Investigator

The Principal Investigator (PI) is the individual designated as head of a research project. To be eligible as a PI, the individual must be an academic appointee. More information about eligibility (section 1-500) and responsibilities (section 10-330) can be found in the UCOP Contract and Grant Manual.

Project

An optional element of the Full Accounting Unit (FAU), consisting of 1 to 10 characters. It is used to tie together transactions across charts, organizations, and accounts. It's intended to be used for short-term tasks (e.g., recruitment, fabricating an equipment item, a conference, etc.)

Purchase Order/Business Agreement (PO)

The document used by Contracting Services to formalize a purchase/business agreement transaction with a vendor.

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