Payment Status Codes

Payment status codes identify whether an accounts payable payment has been processed, is pending, or is canceled.

The table below reflects the payment status codes viewable on the Accounts Payable Lookup screen. To access this screen:

From the Welcome to the FIS screen, click on the Inquiries menu.
Choose Accounts Payable from the menu.
Click on the AP Query button.

The payment status codes can be found in the Search Results area of the Accounts Payable Lookup screen and are searchable from the Payment Status search field.

Code	Description	What Does It Mean?
O	Open	Accounts Payable document has been created and fully approved, but the payment has not yet been issued to the payee. Many times this is because the payment date has not yet been reached.
C	Closed	The check/payment has been issued to the payee. The Check Paid Dt will display the date the payment was made. Double clicking on the check number will open the Check Control Lookup screen and provide additional detail on the payment, including whether or not it has been cashed in the Check Paid Date field. Note: Only actual "checks" will display a check paid date, the other payment types listed below will not include this information: Electronic Fund Transfer (EFT)/Direct Deposit payments are identified with a "check number" starting letter of E. Bank Draft payments are identified with a "check number" starting letter of D. Note: In Decision Support, the Check Lookup (105) displays a Check Cashed Date for each actual "check" cashed by the vendor.
X	Canceled	The Accounts Payable document was fully approved, but the check/payment was never issued. This situation might occur if an error is discovered before the payment is issued, either by Accounts Payable or by the initiating department.

Code

Description

What Does It Mean?

Open

Accounts Payable document has been created and fully approved, but the payment has not yet been issued to the payee. Many times this is because the payment date has not yet been reached.

Closed

The check/payment has been issued to the payee. The Check Paid Dt will display the date the payment was made. Double clicking on the check number will open the Check Control Lookup screen and provide additional detail on the payment, including whether or not it has been cashed in the Check Paid Date field. Note: Only actual "checks" will display a check paid date, the other payment types listed below will not include this information:

Electronic Fund Transfer (EFT)/Direct Deposit payments are identified with a "check number" starting letter of E.
Bank Draft payments are identified with a "check number" starting letter of D.

Note: In Decision Support, the Check Lookup (105) displays a Check Cashed Date for each actual "check" cashed by the vendor.

Canceled

The Accounts Payable document was fully approved, but the check/payment was never issued. This situation might occur if an error is discovered before the payment is issued, either by Accounts Payable or by the initiating department.

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